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Compliance, tax, maintenance, lettings — handled before your first coffee.
Runs while you sleep. Ready when you wake.
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A day at Hartcroft
Each line is what one of the agents would actually say. No marketing prose, no feature blurbs — just the work, in the voice of whoever did it.
06:00
Morning Briefing
Three items need you today. Gas safety at 12 Oak Lane expires in three days — up to £6,000 and criminal exposure. EICR overdue at 8 Beech Grove. 45 Station Road has stood empty for eighteen days, costing £1,240 a month.
Gas Safety (Installation and Use) Regulations 1998 · Electrical Safety Standards 2020
08:14
Tenant Risk
Rent received for 12 Oak Lane — £950, on time, third consecutive month. No action required. Pattern: persistent on-time. Arrears risk unchanged at 2 of 10.
09:32
Compliance · Document Generator
Gas safety record at 12 Oak Lane: BrightFlame Gas Services have confirmed Tuesday 11:00. Tenant notified. Once the certificate is issued I will store the copy, set the next anniversary, and serve it to the tenant within 28 days as required.
Gas Safety (Installation and Use) Regulations 1998, reg 36(6) — copy to tenant within 28 days
11:08
Maintenance
Boiler quote for 22 Willow Close: £180 from M. Hartley & Sons, Gas Safe registered. Regional benchmark £140–£220 — within range. Routine category, schedule within seven days. Approve to instruct.
14:21
Void & Lettings
45 Station Road: enquiry received from a prospective tenant. Initial affordability check passed. Reference request drafted. Vacancy now at day eighteen — daily cost £41.33, running total £743.94.
18:47
Regulatory Watch
The Government's response to the PRS MEES consultation confirms a minimum EPC C from 1 October 2030 with a £10,000-per-property cost cap. Three of your seven properties are rated D. Capital cost forecast: £21,400.
Warm Homes Plan response, 21 January 2026 · Energy Efficiency (PRS) Regulations 2015
Your dashboard
Compliance deadlines, vacant property costs, rental income, penalty exposure — updated live, visible at a glance.
Properties
7
5 let · 1 vacant · 1 sale agreed
Monthly income
£4,850
+£350 vs last month
Penalty exposure
£36,000
2 critical items
Lost rental income
£1,240
45 Station Rd · vacant 18 days
Requires action
12 Oak Lane needs a gas safety certificate by Friday.
Non-compliance penalty up to £6,000 under the Gas Safety (Installation and Use) Regulations 1998.
EICR overdue at 8 Beech Grove.
Civil penalty up to £40,000 under the Electrical Safety Standards 2020 (raised November 2025).
45 Station Road has three enquiries waiting.
Vacant 18 days. Lost income £1,240/month. Drafted reference requests are ready to send.
Boiler service requested at 22 Willow Close.
Tenant reports intermittent heating. Contractor quote £180 — within regional benchmark.
Every morning. Automatically.
At 6am, a briefing arrives. Deadlines, vacancy costs, maintenance updates, regulatory changes — everything you need to know, before you need to ask.
From: briefing@hartcroft.com
Morning Briefing — 9 April 2026
Gas safety certificate expires in 3 days at 12 Oak Lane. Penalty: up to £6,000. Gas Safety (Installation and Use) Regulations 1998.
EICR overdue at 8 Beech Grove. Penalty: up to £40,000. Electrical Safety Standards (PRS England) Regulations 2020 (penalty raised November 2025).
45 Station Road is vacant — 18 days empty. Lost rental income £1,240/month. 3 tenant enquiries pending review.
Boiler service requested at 22 Willow Close. Tenant reported intermittent heating. Contractor quote received: £180.
All other properties compliant. Next deadline: EPC renewal at 45 Station Road in 62 days.
Regulatory note: The Government's Warm Homes Plan response confirms minimum EPC C from 1 October 2030, £10,000 cost cap per property.
Hartcroft Ltd · This is not legal or financial advice
Ask anything
Thirty questions a landlord might actually ask. Hartcroft answers in the agent's voice and shows the statute behind the figure.
Question 1 of 30
Compliance desk
“When is the gas safety due at Oak Lane?”
Twelfth April — three days. Penalty: up to £6,000 per offence. Unlimited fine and up to six months on summary conviction. Last record issued 11 April 2025 by BrightFlame Gas Services.
Gas Safety (Installation and Use) Regulations 1998, reg 36
Hover or click to pause. Use the arrows to step through. The statute reference under each answer is verbatim from the prompt we give the agent.
The numbers
A typical letting agent
£0
per year · 3 properties · 10% management + fees
Tenant find fees. Renewal fees. Inspection fees. “Admin” fees.
Hartcroft
£0
per year · everything included
No hidden fees. No percentages. No surprises.
| Letting agent | Hartcroft | |
|---|---|---|
| Compliance monitoring & alerts | — | ✓ |
| Morning briefing email | — | ✓ |
| Document generation (Section 8, rent increases) | — | ✓ |
| Tax estimation & MTD prep | — | ✓ |
| Tenant risk assessment | — | ✓ |
| Maintenance tracking | ✓ | ✓ |
| Vacancy & lettings management | ✓ | ✓ |
| Ask questions in plain English | — | ✓ |
| Acquisition research | — | ✓ |
| Management fee (% of rent) | ✓ | — |
| Tenant find fee | ✓ | — |
| Renewal & admin fees | ✓ | — |
Pricing
Croft for 1–3 properties. Hall for 4–10. Manor for 11+. All features at every level.
Complete platform for a focused portfolio. Every tool, every alert, every document.
1–3 properties
Portfolio dashboard
Compliance monitoring
Document generation
Morning briefings
Tenant risk assessment
Landlord add-on
Verified Tenants — £2/month per active tenancy.
Get access to prospective tenants who carry a Hartcroft Resident passport. Better evidence, lower risk, fewer voids. Bills only for tenancies currently signed.
All prices include VAT. 30-day free trial on all landlord plans.
For tenants
Hartcroft Resident is a free rental passport. Your tenancy history, your references, your on-time rent record — portable between landlords, owned by you. Landlords pay £2 a month per active tenancy to access verified passport-holders for their vacancies.
Hartcroft Resident
Your rental passport
Verified
My tenancies
Current
£950 / month
12 Oak Lane, Leeds LS7 3AB
Since 6 January 2025
Three months of on-time payments. Landlord uses Hartcroft.
Past
£820 / month
4 Beech Avenue, Sheffield S2 4FG
Sep 2022 — Dec 2024
Two-year tenancy. Reference held.
References
A. Hartley
Sep 2022 — Dec 2024
“Two years, never late. Repairs reported promptly and reasonably. Would let to again.”
Rent history
Last 12 months
12 of 12 months paid on time at 12 Oak Lane. Soon: import 24 months of payments via CreditLadder to count toward your credit file.
Your passport is yours. Share a link with a prospective landlord — they see only what you choose to share.